Administrative assistant - NOC 13110

 

Job Overview:

 

As an Administrative Assistant at 3D Property Management Inc., you are the central point of contact for clients alike and generally keep track of client directories, essential contact information, and the structure of an organization. You are responsible for the completion of a variety of clerical and administrative tasks to optimize efficiency and professionalism and taking care of basic customer service responsibilities.  You will report directly to the Director, and coordinate with other departments such as Leasing, Accounting, Billing, and Maintenance Department.

 

Job Type:

 ·         Permanent employment

·         Full time

 

Key Responsibilities:

 ·           Prepare correspondence, reports, statements, forms, presentations, applications and other documents.

·           Process incoming and outgoing mail, manually or electronically.

·           Schedule and confirm appointments for building and unit inspections, and or viewings.

·           Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment.

·           Respond to telephone, in person or electronic enquiries or redirect to appropriate person.

·           Keeps office and customer information updated in the manual and computerized information filing systems.

·           Collaborate with cross-functional teams such as leasing, accounting, billing, and maintenance to implement best practices and streamline workflows.

·           Greet and direct visitors to the management or to an appropriate department.

·           Generates reports from the system as requested such as rent roll, and arrears for collection.

·           Perform data entry and ad hoc duties as required.

 

Qualifications:

 ·           Completion of secondary school is required.

·           Completion of a one- or two-year college or other program for administrative assistants or customer service is an advantage.

·           Previous clerical experience is required.

·           Professional oral and written communication and organizational skills with the ability to multitask effectively in a fast-paced environment.

Proficient in MS Office


Billing Coordinator – NOC 12011

Job Overview:
As Billing Coordinator at 3D Property Management Inc., your key role involves overseeing the billing operations. Your responsibilities include ensuring accurate and timely invoicing, resolving billing discrepancies, and supporting overall financial objectives. You will report directly to the Finance Manager and President to contribute significantly in maintaining financial accuracy and optimizing revenue collection.

Key responsibilities:
Supervise and manage the day-to-day billing operations.
Tracking and/or monitoring of expenditures including repairs, maintenance, and operational costs.
Review and verify job details to ensure accurate rates are applied for all clients, maintaining billing integrity.
Conduct thorough review of billing data for accuracy and completeness prior to processing.
Collaborate with cross-functional teams such as admin, accounting, leasing, and maintenance to implement best practices and streamline workflows.
Provide and analyze data to find areas where maintenance coordination, revenue, and expense processes can be improved in order to cut costs.
Implement an optimized filing system to enhance cross-referencing efficiency, leading to substantial improvements.
Ensure thorough documentation of all maintenance-related transactions, including invoices, receipts, and work orders.
Collaborate with maintenance manager, maintenance personnel and suppliers, to address billing inquiries and resolve disputes.
Generate reports of maintenance timesheets to account for completed work orders.
Requisition office supplies as needed.
May perform other duties as required.

Qualifications:
College or University degree in Accounting, Finance, or a related field.2-3+ years relevant experience
Proven analytical, critical thinking, and problem-solving skills in ability to perform complex billing operations.
Proficiency in Accounting software and tools (e.g. Quickbooks, Buildium, Excel)Strong knowledge of accounting principles.

Must be a Canadian citizen, a permanent or temporary resident of Canada.  Must have a valid Canadian work permit

Maintenance Technician - NOC 73201


3D Property Management Inc. is recruiting a Residential Maintenance Technician for a full time position.​

The position will see you responsible for front line maintenance inquiries made by tenants living in residential Apartments.​ This will include attending maintenance call outs and performing basic maintenance duties and repairs at the properties, or coordinating specialist trades to visit if required.​  In addition to that, you may be part of our renovation crews where your building skills will be utilized.  Experience with autocad is extremely useful in this role.

Beyond having the technical building maintenance skills to perform repairs including basic painting, carpentry, plastering and plumbing, you must have an excellent eye for detail to maintain the high level of quality.​ You must be outgoing and friendly, and have significant experience in customer facing roles to add to your experience in residential property maintenance.​

All candidates must have a valid drivers license, clean criminal and credit background.​

In return for your experience, we will offer a competitive salary and benefits package and the  opportunity to work for a growing company.​



Bookkeeper - NOC 12200


Job details

  • Saint John, NBE2L 2T4
  • $16.00 to $20.00 hourly (To be negotiated) / 37.5 hours per Week
  • Permanent Full time
  • Starts as soon as 2024-04-15
  • Benefits: Health benefits, Other benefits

Overview

Languages

English

Education
  • Bachelor's degree
Experience

Experience an asset

Responsibilities

Tasks
  • Calculate and prepare cheques for payroll
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Maintain general ledgers and financial statements
  • Post journal entries
  • Prepare other statistical, financial and accounting reports
  • Prepare trial balance of books
  • Reconcile accounts

Benefits

Health benefits
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits
Other benefits
  • Deferred Profit Sharing Plan (DPSP)
  • Free parking available

Only apply to this job if:

  • You are a Canadian citizen, a permanent or a temporary resident of Canada.
  • You have a valid Canadian work permit.